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Administrative Assistant – Banking & Finance (Full time or Part-time)

Ref. BULYZTMM - please mention this reference number when submitting your application.

Your tasks

The successful candidate will be expected to perform the following functions:

  • Work closely with the fee earners in the banking & finance department by providing general administrative support.
  • Assistance with file opening and closing procedures (KYC searches, invoicing) and conducting of corporate searches on the Luxembourg Business Register.
  • Arranging for filings and publications with the Luxembourg Business Register, the Luxembourg Stock Exchange and the CSSF.
  • Organising and filing legal documents (electronic and paper).
  • Making appointments and travel arrangements and booking meeting rooms.
  • Managing partners' contacts and calendars. 
  • Providing assistance in the closings of transactions: arranging for documents to be executed and preparing of closing bibles.
  • Proof-reading of final documents (for typographical, formatting and other such errors) before execution.

 Your profile

  • You have prior experience as a personal assistant or legal secretary/assistant (ideally within a law firm).
  • You have a perfect command of English and French; a good knowledge of German is considered a distinct advantage.
  • You have a good command of the Microsoft Office package.
  • You are professional, dedicated and pro-active; you possess strong organisational skills with the ability to prioritise tasks and meet deadlines.
  • You are a team player, with excellent interpersonal and communication skills.

We offer

  • Varied and rewarding work environment with a strong emphasis on team work.
  • An attractive salary package.
  • Regular team-building and firm-wide social events.
  • Free parking is available at the office

Candidates interested in having a confidential conversation with our partners may send their application using the form in the page Careers.

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